Raymond Software, Inc.

Tips for Sending Formatted Text

When e-mailing a document as part of a message, and not as an attachment, the embedded text may not arrive in the format you think it will. To insure that the text is readable for the recipient, consider taking the following steps:

  1. Use your favorite word processor to save your formatted document as plain text. This strips out any invisible characters, but has the side effect of removing the formatting information.
  2. Don't use bullets, as these are usually translated into something unexpected.
  3. Since the document will be sent by e-mail, be aware that e-mail programs tend to wrap long lines as they see fit, which can result in a document being displayed in a way that makes it hard to read, especially if it contains tables and tabs. One way to avoid this is to keep the length of each line less than about 60 characters, by placing a carriage return after each line of text. A kinder and gentler way is to insure that there are no carriage returns within paragraphs. Use carriage returns only at the end of a paragraph, header, table row, or list item, wherever you need the line break.
  4. Keep headers, list items, and table rows within the 60 character limit.
  5. Use spaces as table column separators instead of tabs.
  6. Resize your document a few times to see how it will look.
  7. After formatting your text document for e-mail and saving it, copy and paste it into the form.

If you follow the above steps, your document will be easy to read and work with.

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